Manual Invoicing
Slow and error-prone
- Invoices created one by one in Word or Excel
- Late payments chased by hand
- Bank statements matched line by line
- Month-end reports that take days
Accounts & Billing System Development
We build custom accounts and billing systems that automate invoicing, track payments and keep financial records accurate, giving your finance team reliable reports without unnecessary complexity.
CONTACT US
Why It Matters
Manual Invoicing vs an Automated Billing System
An accounts and billing system handles invoicing, payments, receivables and financial records in one place. It connects billing to the work you deliver, so invoices go out on time and your books stay accurate.
Automated Billing
Accurate and on time
- Invoices generated automatically from orders or contracts
- Online payments and automatic reminders
- Bank transactions matched for review
- Live reports on cash flow and receivables
- Clear audit trail for every transaction
Need billing connected to inventory, HR and procurement? See our custom ERP system and HR and payroll system.
Billing & AccountsExample: monthly billing run
Up to date
Invoice INV-1042Client: Harbour Retail Ltd
Paid
- Monthly service plan€1,200.00
- Additional support hours (4)€240.00
- VAT (23%)€331.20
- Total€1,771.20
Outstanding invoices
Current
1–30 days overdue
30+ days overdue
Bank reconciliation: 24 of 25 transactions matched
System Features
Billing & Invoicing Software Features We Build
Choose the features your finance team needs, from simple invoicing to full accounts and reporting.
Automated Invoicing
Invoices out on time, every time. Create invoices automatically from orders, contracts, timesheets or deliveries, with your branding, tax and payment terms applied.
Recurring & Subscription Billing
Regular billing without the repetition. Monthly fees, retainers and subscriptions are invoiced automatically on schedule, with changes and pro-rata adjustments handled correctly.
Online Payments & Reminders
Get paid faster. Customers pay online by card or bank transfer, and polite automatic reminders follow up overdue invoices for you.
Accounts Receivable & Payable
Always know who owes what. Track customer balances, supplier bills and due dates in one place, with ageing reports that highlight overdue amounts.
General Ledger & Journals
Clean, organised books. A chart of accounts, journals and double-entry records keep every transaction categorised correctly and ready for your accountant.
Bank Reconciliation
Hours saved at month end. Bank transactions are imported and matched to invoices and bills automatically, leaving only exceptions for your team to review.
VAT & Tax Handling
Tax applied correctly. VAT rates, tax codes and multi-currency invoicing are built in, with summaries ready for your returns and your accountant.
Financial Reports & Dashboards
Clear numbers, whenever you need them. Profit and loss, balance sheet, cash flow and sales reports update automatically, with dashboards for directors.
Integrations & Data Export
Finance connected to everything else. Link billing with your CRM, e-commerce store, payment providers and payroll, and export data to your accountant's preferred software.
Working Process
How We Build Your Billing System
Five careful steps, including parallel testing, so every figure is right before you go live.
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01
Finance Process Review
We review how you invoice, collect payments, record expenses and report today, including tax rules, approvals and the reports your accountant needs.
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02
System Design
We design invoice templates, billing rules, chart of accounts, user permissions and integrations, and agree which features launch in the first phase.
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03
Build & Data Migration
We build your system and migrate customers, suppliers, open invoices and opening balances, checking every total against your existing records.
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04
Parallel Testing
We run real billing cycles alongside your current process and reconcile the results with your finance team until every figure matches.
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05
Go-Live & Support
We train your finance team, go live at the start of a period and support you through your first month-end close and beyond.
Still Chasing Invoices And Payments By Hand?
Tell us how you invoice and manage your accounts today. We will recommend a billing system that saves time, reduces errors and helps you get paid faster.
Featured Works
Reporting Systems Built for Accuracy
These platforms centralise records, workflows and reporting, the same foundations of accuracy and accountability behind every billing system we build.
Enterprise Project Monitoring & Tracking
Smooth Transition Strategy (STS) Tracker
A centralised STS Tracker with automated workflows, dashboards and reporting, keeping every activity recorded and traceable, the same accountability a billing system needs for every transaction.
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Procurement & Project Management
Procurement Activity Monitoring Tool (PAMT)
A Procurement Activity Monitoring Tool centralising procurement tracking, workflow management, reporting and performance monitoring, giving teams clear visibility of activity and spending at every stage of the process.
See More Details
MIS & Executive Dashboards
Management Information System
A Management Information System centralising data management, monitoring and reporting, with executive dashboards that turn raw figures into the clear, reliable reports finance leaders depend on.
See More Details
Education & Learning Platforms
Training Management System
A Training Management System bringing planning, participant management, scheduling, reporting and performance tracking into one platform, giving coordinators accurate, consistent data in one organised place.
See More Details
Why EUITSols
Why Businesses Choose Our Accounts & Billing Systems
Billing software built around how you charge customers, checked carefully before go-live and designed to work alongside your accountant.
Contact UsBuilt Around How You Bill
Hourly, fixed-fee, recurring or usage-based, your billing rules are built in rather than worked around.
Accuracy Checked Before Go-Live
Parallel billing runs and reconciliations confirm every figure before your team relies on the new system.
Accountant-Friendly
Clean ledgers, clear audit trails and easy exports make year-end and tax returns simpler for your accountant.
Secure Financial Data
Role-based permissions, encryption and full audit logs protect sensitive financial information at every step.
Faster Payments
Online payment links and automatic reminders help reduce the time customers take to pay.
Connects With Your Systems
Billing links with your CRM, e-commerce, payroll and ERP, removing double entry across departments.
Training & Support
We train your finance team and stay on hand for tax changes, new features and improvements.
Experience Since 2009
We have built business and enterprise systems for organisations across Ireland, the UK, the US and beyond since 2009.
Industry
Accounts & Billing Systems for Your Industry
Billing rules and reports shaped around how your sector charges, collects and reports.
E-Commerce
Connects online orders, payments, refunds and VAT, so sales flow straight into your accounts without manual entry.
Learn MoreWooCommerce
Syncs WooCommerce orders, payments and refunds with your accounts and invoicing, reducing reconciliation work at month end.
Learn MoreFintech
Builds secure billing and ledger features with strict permissions, detailed audit trails and accurate financial reporting.
Learn MoreEdTech
Manages student fees, instalment plans, course payments and refunds, with automatic reminders for overdue balances.
Learn MorePharmacy
Handles customer accounts, supplier invoices and branch-level sales reporting, connected to stock and purchasing.
Learn MoreGovt Sector
Supports transparent billing, fee collection and budget reporting with full audit trails and accountable approvals.
Learn MoreCustom Software
Adds billing, subscriptions and payment features to your own platform or connects it to your accounts.
Learn MoreReal Estate
Automates rent invoicing, deposits, landlord statements and commission tracking for agencies and property managers.
Learn MoreLegal Services
Turns time records into accurate client bills, with matter-based billing, retainers and clear statements.
Learn MoreNon-Profit
Tracks donations, grants, restricted funds and spending, with reports that satisfy trustees and funders.
Learn MoreCorporate
Centralises invoicing, payables and reporting across departments and entities, with approvals and consolidated reports.
Learn MoreMedical
Handles appointment billing, insurance claims and patient payments; clinical records stay in your clinical systems.
Learn MoreWedding & Photography
Automates deposits, staged payments and final invoices for bookings, with reminders before each payment is due.
Learn MoreMedia Production
Tracks project budgets, supplier costs and client billing across productions, showing profitability per job.
Learn MoreLifestyle
Manages memberships, class packs and subscriptions with automatic billing and failed-payment follow-up.
Learn MoreCleaning
Invoices recurring contracts and one-off jobs automatically, linked directly to completed work and schedules.
Learn MoreEntertainment
Reconciles ticket sales, deposits, supplier payments and event budgets for organisers and venues.
Learn MoreFAQ's
Frequently Asked
Questions
An accounts and billing system is software that manages invoicing, payments, receivables, payables and financial records in one place. It automates routine billing tasks, keeps your books accurate and gives your team clear financial reports. It is part of our Enterprise Solutions.
Off-the-shelf tools work well for standard accounting, but struggle with unusual pricing, complex contracts or deep links to your own systems. A custom billing system follows your exact billing rules, connects with your operations and can avoid per-user fees. Many businesses use both together.
Yes. Many businesses keep their existing accounting package for year-end accounts and use a custom billing system for invoicing and payments. We connect the two so invoices, payments and customer balances sync automatically, avoiding double entry and keeping both systems consistent.
The cost of an accounts and billing system depends on the features you need, your billing complexity, the number of users and integrations. Phased delivery lets you start with invoicing and payments, then add more. We provide a clear estimate after reviewing your processes.
It depends on the features and integrations, so we agree a timeline after reviewing your processes. Parallel testing is included before go-live. To start, we need examples of your invoices, pricing rules, current reports and access to existing financial data. Contact us to begin.
Yes. VAT rates and tax codes are applied automatically to invoices and bills, and multi-currency invoicing is supported with exchange rates recorded. The system produces VAT summaries for your returns, which your accountant reviews before filing with Revenue or HMRC.
Yes. Invoices can include secure payment links so customers pay by card or bank transfer online. Payments are recorded against invoices automatically, and reminders are sent for overdue balances, helping you get paid faster with much less chasing by your team.
Yes. The system uses role-based permissions so staff see only what they need, plus encrypted connections, full audit trails and regular backups. Financial data is handled with data protection in mind, and we agree with you where it is stored.
Yes. Billing can connect with your CRM, e-commerce store, payroll and ERP system, so orders, contracts and costs flow straight into invoices and accounts. If you need several modules, a full ERP may be the better long-term fit for your organisation.
Location
Ireland
Bangladesh
Ireland
3 Caragh Meadows, Naas, Co. Kildare, Ireland
Bangladesh
Noor Mansion (3rd Floor), Plot#04, Main Road#01, Mirpur-10, Dhaka-1216
Ready To Simplify
Your Billing? Let's Talk
Tell Us How You Invoice And Manage Your Accounts Today. From Our Offices In Naas, Ireland And Dhaka, Bangladesh, We Build Accounts And Billing Systems For Organisations In Ireland, The UK And The US.
Sandeep Chowdhury
Founder & Chairman
